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My favourite tools as a Technical Creative Virtual Assistant

Updated: Apr 23

"As a virtual assistant, what are your recommended top tools?"

As a Technical Creative Virtual Assistant, it's crucial to have the right tools at your disposal to help you stay organised, communicate effectively, and get your work done efficiently. Here are some of the top tools that I use to help me achieve these goals:

  1. Communication Platforms: Staying in touch with clients and colleagues is crucial when you work remotely. Communication platforms like Skype, Zoom and Slack make it easy to communicate in real time and share files and screens. These platforms also offer video and audio calls, which are essential for conducting meetings and collaborating with team members.

  2. Calendar Applications: Managing your schedule is a key part of being a virtual assistant. Calendar applications like Google Calendar and Apple Calendar allow you to schedule appointments, set reminders and receive notifications for upcoming events. You can also share your calendar with others to make scheduling meetings easier.

  3. Productivity Apps: Apps like Trello and Asana help you plan and manage projects, set deadlines, and track progress. These apps also enable collaboration, so you can work with your clients and team members on tasks and projects.

  4. Document Storage Applications: When you work remotely, it's essential to have a secure and reliable way to store, organise, and share files. Google Drive and Dropbox are two popular options that allow you to store documents, images, and videos in the cloud and access them from anywhere with an internet connection.

  5. Accounting Tools: Managing finances is a key part of running a business, and virtual assistants are no exception. Accounting tools like QuickBooks and Xero help you manage invoicing, payments, and expenses, so you can keep track of your income and expenses and ensure that you get paid on time.

  6. Social Media Management Tools: If your clients have a presence on social media, managing their accounts can be time-consuming. Social media management tools like Hootsuite and Buffer help you schedule posts, monitor mentions and comments, and track analytics, so you can ensure that your clients' social media accounts are active and engaging.

  7. Time Tracking Software: If you bill your clients by the hour, it's important to track your time accurately. Time tracking software like Toggl and Harvest help you track the hours you work on different projects, so you can bill clients accurately and ensure that you're paid for all the time you spend working.

  8. Coffee: Let's not forget the most important tool of all: coffee! As a virtual assistant, you work long hours and have tight deadlines, so a large mug of coffee helps me stay alert and focused.

Oversized takeout drinks cup being handed to a black woman
Most important tool of all, Coffee

In conclusion, as a virtual assistant, with the right tools and a good sense of humour, you can stay organised, productive, and caffeinated – even on the toughest of days.

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